Merging PDF Files: A Beginner’s Guide

Working with PDF documents often requires combining several files into one. This includes invoices, contracts, and training materials, which are worth having in one organized file. PDF merging can be done in various ways – using online tools or locally installed software. In this guide, we present basic methods and tips that will help you choose the right solution.

The Importance of Document Merging in Business and Other Industries

Document merging is a technical process of combining multiple files into one coherent document, most often in PDF format. It is used in various sectors, including administration, finance, education, logistics and healthcare. Its main function is to simplify document flow, reduce the number of attachments and increase the transparency of documentation.

In business, PDF merging is useful, among other things, when compiling monthly reports, completing commercial offers, creating project documentation or combining invoices and accounting attachments. This allows for easier archiving, printing and sending of information. In the legal sector, it is used to create case files from many source documents. In education, it allows for compiling teaching materials, and in healthcare – for compiling a patient’s treatment history from various sources.

Merging PDFs – Available Software & Tools

One of the easiest ways to combine PDF files into one is to use ready-made systems available online. In addition to the built-in programs and online services, you can also use available software to edit or merge PDF files.

Among the most popular are SwifDoo PDF and Adobe Acrobat. Both are available for very intuitive merging of documents already exported to PDF.

Combining PDFs into one document on Windows

PDF Merging is a useful feature that lets you combine multiple documents into one file. On Windows, one of the easiest ways to merge PDF files is to use SwifDoo PDF. With this tool, you can quickly organize your files and create one complete document. 

Merge PDFs with SwifDoo PDF by following these steps:

1. Open PDF SwifDoo PDF program.
2. Select the “Merge PDF” function – click the appropriate option on the home page.
3. Add PDF files – drag and drop documents and hit “Add Files” to upload multiple PDF files.
4. Arrange Output Path – set the target file folder to store the resulting file.
5. Start merging – click the “Start” button to combine all selected documents into one.

Copies of combined documents will automatically be saved in the targeted folder and in the local computer drive.

Merging PDF Files on Mobile Devices

Now we will discuss how to combine two PDFs on phones and tablets. Combining PDF files on mobile devices is possible thanks to applications available for iOS and Android systems. They allow you to quickly combine several PDF documents into one file, which is useful, among others, in office work or organizing documentation.

Mobile apps that let you merge PDFs offer basic features like dragging and dropping files, selecting the order of documents, and the ability to delete unnecessary files before merging. Many mobile tools let you add files directly from your device or the cloud, making it easier to work across platforms.

PDF merger apps on mobile devices often offer the ability to save merged documents in different formats, such as PDF or other, depending on the user’s preferences. Most of them are intuitive, and the merging process is done in a few simple steps. Additionally, some apps offer additional features, such as compressing, converting and splitting, etc.

Summary

When combining PDFs, it’s also worth checking whether the tool you’re using offers editing options for the combined files, such as adding bookmarks or page numbers. If you plan to work with PDFs on multiple devices, choosing a cloud-based tool can provide convenient access and synchronization.

The ability to combine files is particularly important in view of what the Internet brings – the complete digitization of office work. SwifDoo PDF and other applications for PDF merge allow for excellent control of the implementation.